The Credit Card Numbers in this process are 1 time use cards and you get a new card number with each vessel file you process. Do not save the card numbers as they will only work 1 time. Fairwater Payment Process Customs Portal CARDHOLDER NAME : NORTON LILLY INTL VCCARDHOLDER ADDRESS: 1 ST LOUIS ST, […]
Articles Tagged: Customs
Wrong Vessel – Port Check
When a check is generated in one file but used in a different file: Do not post the check in the file it was generated in. If it does get posted in error, you will need to contact AP to VOID it. If the check is showing “blank check generated” you need to VOID it […]
Port Checks – Quick Guide
The below 1-page “quick guide” outlines the steps to be taken for issuance of port checks to U.S. Customs from the Fairwater system.
Local Checks – Other
Local Check(s) Other Notes: Void Blank Check: If you have a Blank Check that has been Generated (Not Posted) then click the button for Post/Void Blank Checks, select your check number, then fill in the header with the Date, $0.00 Amount, and appropriate Accounting Period. Once the header is complete click Void. Please be sure […]
Funds Available
Check printing follows the standard funding rules as defined by Accounting. If a Service Item is blocked from payment and you see NSF in the remarks field payment is not allowed. You may request Management to override this by clicking NSF, filling in the explanation of why this item should be paid without funds and […]
Generating Blank Checks
If you see a checkbox for “Print Blank” then Accounting has approved this Vendor to Print Checks without Amounts or Check Date. You will be required to write the Check Date, Numeric Amount, and Legal Amount on the printed check before giving this to the Vendor. Posting: After completing the check and giving it to […]
Local Checks Rules
Vendors must be approved for Generate Checks by Accounting. Vendors that are approved for Generate Checks have dollar amount limits set by Accounting. Vendors must be in an Accepted status in the Vendor Master. Vendor must not be on Payment Hold. Users must have permission to the Generate Checks button. Users must be approved to […]
Generating Local Checks
How to print checks: From the Agency Fee & Services tab click the Generate Check(s) button. You do not need to pre-select the items. A pop-up screen will appear listing Vendors and Service Items that are eligible for Check payments. See below “Generate Check(s) Rules” for eligibility. By default, all eligible items are selected. Please […]