Below is a streamlined version of instructions, organized so teams can quickly understand what must be provided to avoid billing kickbacks and ensure proper upload of support documents. If the Captain or crewing agency does not provide full details, reply and request confirmation of the complete list (names + ranks). Request one hotel service line […]
Category: Disbursement Accounting
Cash Corrections (ReApplications)
Work In Process (Unbilled Receipts) – Add a DA Problem using Problem Type “CASH”. Enter comments explaining the movement needed. Accounts Receivable (Billed Receipts) – Add a DA Follow Up using Collection Status “Cash Reapplication Requested”. Enter comments explaining the movement needed.
Rendering Guidelines/Billing Instructions
Billing Instructions get added to the Principal Master (Principal Management) using the Rendering Guidelines. These are available in the DA Processing screen under DA Notes/Rendering Guidelines. They are also available on the Agency Fee & Services Tab.
Call Setup Allowed in
1) Fairwater Only – NON S5 Billing Party and NON S5 Responsible Party. This is the Default Setting. 2) Simply5 Only – S5 Billing Party and S5 Responsible Party. PDA/FDA sync to Simply5 system. 3) Either – Allows for NON S5 Billing Party and S5 Responsible Party to be created in Simply5 and synced to […]
Miscellaneous Notes
Under the Agency Fee & Services Tab, just above where service items are entered is a Misc Notes section. This section can be used to communicate information about individual files between Principal Accounting and port. You can also upload documents here that DO NOT need to go into the DA, but are informational (any documents […]
File Validation
For the DA Billing process to work correctly files must be validated only when all services have been entered. The system then shows the file as ready to bill after all invoices are received against the open PO’s. When validating files: While we are asking that all files be validated within 10 days of sailing, […]
ACCOUNTING EMAIL DISTRIBUTION ADDRESSES
To assist you in knowing who to contact in the Accounting department regarding your inquiries, please note below: CASH cash@nortonlilly.com to be used when inquiring on funds, notification of expected funds, and vessel cash deposits. outwires@nortonlilly.com to be used for out-wire requests. portchecks@nortonlilly.com to be used for port checks. DISBURSEMENT ACCOUNTING disb.acctg@nortonlilly.com DA Customer Service […]
DA-Desk Exchange – Standardized cost item (SCI) project
This manual shows port users how to accept DA-Desk appointment, and submit PDA for funding. This also shows DA dept users how to submit FDA and SDA. Please be sure that this is distributed to all NLI staff that work with DA-Desk appointments.
PROCEDURE FOR HANDLING SUBAGENT DA’s
Sub Agent Definition – A Vendor that is a Vessel Agent and provides Agency Services when we Appoint them as Agent. These Vendors send us Disbursement Accounts and we are required to enter the Actual Vendor Name for each Service provided (replacing the Sub Agent Name in our DA’s) when processing their DA Invoices. When […]
PROCEDURE FOR HANDLING CHARTERER’S AGENT DA’S
When a Charterer’s Agent is appointed by NLI or on behalf of NLI, the agent will send NLI their PDA. The Port office will enter one service item, 5010 – “Charterer Agents Account” using the vendor number in the system for the agent (not the vendor number for the individual vendor invoices in their FDA […]