Wharfage Files (“F” Files)

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Wharfage files whereby we are collecting from Receivers and paying the the Vendor without Principal Funding should be completed within 10-15 days after sailing, sooner if all transactions are complete.

File Setup:

  1. “F” Files should be created using the below accounts for Wharfage expenses that will NOT be billed to Principals. We collect funds from the Cargo Receivers to pay the Wharfage charges.
    1. 41484 – G2 WHARFAGE
    2. 4588 – MITSUI (WHARFAGE CLEARING ACCT)
    3. 7196 – NORTON LILLY INTL – WHARFAGE CLEARING – All other Principals
  2. When the file is created you should add a Misc Note including the below information:
    1. User Responsible for Billing/Collecting from the Cargo Receivers.
    2. Total dollar amount being billed to Cargo Receivers.
  3. Add Service Items with estimated amount for the Vendor to whom the Wharfage PO / Invoice needs to be paid.
  4. Generate the PO for the Service items.
  5. Add Agency Fee items for income expected.

After Vessel Sailing :

  1. Adjust the Agency fee items if necessary to make the PDA total = Cash Collections total (file total will be $0.00).
  2. Approve the Agency fee items.
  3. Validate the File as per normal procedure.
  4. Confirm all collections have been posted as Receipts to the F file.  This should match the amount in Misc Notes.
  5. Confirm the vendor invoice has been received and approved.
  6. DA Department will render the file when amount = $0.00.
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