Vendor Advances should normally be made by Wire Transfer through the Cash Department. The below guidelines should be followed if a Vendor Advance must be paid by a Port Check.
- Vendors must be approved by Accounting for Port Checks to be issued to them.
- You must have a proforma invoice or email advising the expected amount of the advance due to the vendor listing a breakdown by service item
- Enter the service items to the File for each charge indicated on the proforma invoice or email. Do not enter a lump sum amount for the entire advance.
- Start workflow and generate your PO
- Generate your port check and send to the vendor
- Do not attach the proforma invoice or email to the service items
Once the actual invoice is received and sent to the scan-center, the invoice will be processed against your PO.